JOB ANNOUNCEMENT: ADMINISTRATIVE SECRETARY, NOFA-NY
NOFA-NY is seeking a full-time Administrative Secretary, to begin April
1, 2000, starting at $18,000 - $20,000 per year, depending on
experience. Location is undetermined but is most likely to be in the
Admin. Secretary's home or in a newly established office in the
Cobleskill area or possibly elsewhere. The Administrative Secretary
works under the direction of the executive director and Governing
Council. Duties include:
Bookkeeping: maintenance of the books for NOFA-NY (in QuickBooks):
responsible for paying bills, making bank deposits, balancing accounts
monthly, financial reports to the executive director and treasurer of
NOFA-NY, collecting annual financial reports from NOFA-NY’s local
chapters, preparing the books for annual audit by a professional
Database management: maintenance of the membership database of NOFA-NY
(in FileMaker Pro): mailing of monthly renewal and lapse notices,
processing new memberships, providing mailing labels quarterly to The
Natural Farmer and NOFA-NY’s newsletter, providing updated membership
information to NOFA-NY’s local chapters. Supplying NOFA-NY’s mailing
list to the Summer Conference, etc.
Information requests: Responding to requests for information via mail,
e-mail, and telephone re: NOFA-NY events, farm internships
opportunities, NOFA-NY’s certified farms, sources of organic food,
organic agriculture in general.
Inventory: maintaining NOFA-NY’s inventory of items for sale: filling
requests for and keeping track of items sent to chapters and individuals
for sale at events, handling mail orders to NOFA-NY, reordering stock,
annual reconciliation of inventory for the audit.
Project management for some projects and providing staff support for
NOFA-NY's projects, which are otherwise staffed by part-time employees
Attending all Governing Council meetings, mailing draft minutes to
Council members in a timely manner, taking amendments to minutes and
making official corrected copies for the files. .
Providing staff support for NOFA-NY events: publicity, mailings, filling
information requests. Providing materials for (and sometimes staffing)
NOFA-NY information tables at other organizations’ events (e.g. the NY
Farm Show, NYS Vegetable Growers Assoc. conference, etc.)
Well-organized and self-motivated individual with good interpersonal and
verbal skills. Good computer skills: data management, financial
programs, word processing, e-mail. (Experience with Windows, FileMaker,
QuickBooks, Microsoft Word a definite plus.) Good working knowledge of
organic agriculture, familiarity with related issues like food safety,
Willingness to travel occasionally and work some weekends.
Catastrophic health insurance, one week’s paid vacation first year.
Reimbursement for travel at the federal/state rate per mile.
If located at a home office, NOFA-NY supplies the phone lines, computer,
monitor, laser and dot matrix printers, fax machine.
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